Trusted by pharmacies across Ethiopia

Pharmacy Management System Ethiopia

Practical SaaS for Ethiopian pharmacies: batch-level inventory, FEFO expiry control, fast POS, supplier purchase orders, and actionable reports — all in one reliable web app.

  • Instant batch-level stock visibility
  • FEFO expiry control to reduce waste
  • Fast POS for quick, accurate checkouts
Create your pharmacy account Contact support on WhatsApp

Questions? Call +251 95 170 8595 or message on Telegram @bilalshemsu. Microcopy: Register now — start using the dashboard in minutes.

Support note: WhatsApp and Telegram support available during business hours.

Local support: +251 95 170 8595
Secure data transmission (TLS)
Daily backups & audit logs
www.pharma-sys.x10.mx/dashboard

Dashboard

Welcome back, Admin

Today's Sales

ETB 15,420

Medicines

1,240

Sales Trend
Low Stock Alerts
Flagyl 400mg 5 left
Vitamin C 1000mg 3 left

Get real results starting day one

We focus on the realities of local pharmacies: ETB pricing, common supplier practices, intermittent connectivity, and fast in-store workflows.

Increase Profits

Local-first design

Handles ETB pricing, common local invoices, and integrates with Telegram for quick alerts and notifications.

Save Hours of Time

Simple to operate

Clean UX built for speed — cashiers and pharmacists adopt the system quickly with minimal training.

Cut Pricing Errors

Dependable & auditable

Server-controlled pricing, role permissions and full audit logs keep operations transparent and reliable.

Frequently Asked Questions

What is a Pharmacy Management System in Ethiopia, and why is it needed?
A pharmacy management system centralises inventory, sales, purchasing and reporting into one application so pharmacies reduce manual errors, speed checkouts and keep compliant records.
How does modern Pharmacy Software optimize daily operations?
It records stock movements at batch level, enforces FEFO expiry-first flow, processes sales through a POS, manages supplier POs and generates sales and inventory reports for faster, more accurate decision making.
What is a Drug Inventory System and how does FEFO control work?
A Drug Inventory System manages medicines by batch and expiry, and FEFO control ensures the oldest valid stock is sold first to reduce waste and improve compliance.
Why is an optimized POS for Pharmacy checkouts critical?
A POS built for pharmacies supports fast product lookup, pack/single selling modes, and records batch/expiry on receipts. Server-side pricing prevents unauthorized discounts and keeps tills accurate.
Is basic staff training required for PharmaSys?
Minimal training is required. Cashiers and pharmacists typically become productive within a few hours; simple onboarding materials are provided to speed adoption.
How is pricing structured?
We offer flexible subscription plans for single and multi-branch pharmacies. For a tailored quote, message us on WhatsApp with your branch count and approximate monthly sales.
Can I migrate existing stock data?
Yes. We provide CSV import templates for medicines, batches, and opening stock. Our team can assist with migration so your opening balances are accurate from day one.

Serving pharmacies in Addis Ababa, Dire Dawa, Harar, Jimma, Bahir Dar and across Ethiopia.

Stop losing time and profit to outdated tools

Join pharmacies across Ethiopia who have ditched paper notebooks and messy spreadsheets. Go digital in just one day.

Start managing your pharmacy smarter today Chat on WhatsApp

Microcopy: Register now — create users, import opening stock, and start selling today.

Built around the workflows already in the app

Inventory control Sales and POS Purchases and suppliers Reports and exports Users and roles Telegram alerts

Real problems Ethiopian pharmacies face — and how we solve them

Below are common operational pain points and the practical features PharmaSys provides to fix them quickly.

Manual record-keeping & reconciliation

Paper logs and spreadsheets lead to counting errors, lost sales, and long stocktakes.

PharmaSys centralises inventory, shows batch-level stock instantly, and provides quick reconciliation tools to close cash and stock gaps.

Expiry management & waste

Expired medicines sit unnoticed until they become a loss or compliance risk.

FEFO enforcement, automatic expiry alerts, and expiring-stock reports help you prioritise sales and reduce write-offs.

Pricing mistakes & cashier errors

Unauthorized price changes and manual entry errors cause nightly register differences.

Server-authoritative pricing, role-based permissions, and detailed sales logs prevent revenue leakage and enable clear audits.

Built for Ethiopian pharmacy workflows

Pack-to-unit conversion, FEFO expiry-first stock flow, batch-level tracking, and server-authoritative pricing — designed for real pharmacy operations in Ethiopia.

Inventory Management

Maintain accurate stock with batch-level visibility, pack-to-unit conversions, and instant stocktakes — reduce stockouts and over-ordering.

Sales & POS

Speed up checkout with fast search, pack/single selling modes, automatic tax, and server-controlled prices for consistent tills.

Expiry Tracking

FEFO enforcement, expiry alerts, and expiring-stock dashboards ensure you sell the right batches first and reduce costly write-offs.

Supplier Management

Issue POs, track partial deliveries, and compare supplier prices to improve procurement and cash flow.

Reports & Analytics

Export sales, inventory valuation and expiry reports. Use data to optimise purchases and pricing decisions each month.

Multi-user System

Role-based access, audit logs and admin controls let you run multi-staff workflows safely and track who did what.

Complete Module Coverage

Every part of your pharmacy operation, in one integrated system.

01 Core Module

Authentication & Security

Secure login with automatic inactive-user blocking. Role-based access control ensures users only see what they're authorized for.

  • Secure login/logout flow
  • Inactive user auto-blocking
  • Middleware-protected routes
  • Role-based UI visibility
PharmaSys logo

Sign in

www.pharma-sys.x10.mx/dashboard
Sales

ETB 15.4K

Items

1,240

Low

23

Expiring

8

Sales Trend
Alerts
Flagyl 5
Vit C 3
02 Core Module

Role-based Dashboard

Real-time KPIs tailored to your role. See low-stock alerts, expiring inventory warnings, and sales trends at a glance.

  • Role-specific KPI widgets
  • Low-stock & expiring alerts
  • Sales trend visualization
  • Quick action shortcuts
03 Core Module

Medicine & Category Management

Full CRUD operations for medicines and categories. Track pack size, pricing, manufacturer, and batch information.

  • Complete CRUD operations
  • Pack size definition for conversions
  • Category organization
  • Search and filter
www.pharma-sys.x10.mx/medicines

Medicines

Name Category Price Stock
Panadol 500mg Tablets ETB 50 150
Amoxicillin Capsules ETB 120 12
Flagyl 400mg Tablets ETB 180 5
www.pharma-sys.x10.mx/stock

Stock Management

Medicine Batch Expiry Qty Status
Panadol 500mg BTH-001 Jun 2025 150 In Stock
Flagyl 400mg BTH-004 Feb 2025 5 Low
04 Core Module

Stock Management

Stock-in, stock-out with per-batch pricing and expiry tracking. Know exactly what you have and when it expires.

  • Stock-in with batch, expiry, pricing
  • Stock-out with reason tracking
  • Low stock & expiring filters
  • Batch-level inventory visibility
05 Core Module

Purchase Orders

Complete PO lifecycle: create draft, send to supplier, receive partial or full shipments. Automatic status progression.

  • Draft → Sent → Received flow
  • Partial receive support
  • Batch number & expiry on receive
  • Cancel & delete options
www.pharma-sys.x10.mx/purchases

Purchase Orders

PO # Supplier Total Status
PO-001 Addis Pharma ETB 12,500 Received
PO-002 Medsup ET ETB 8,500 Partial
PO-003 Global Med ETB 23,400 Sent
www.pharma-sys.x10.mx/sales

Panadol 500mg

ETB 50 / ETB 5

Amoxicillin

ETB 120 / ETB 10

Cart 2 items
Panadol x2 ETB 10
Amoxicillin x1 ETB 120
Subtotal ETB 130
Tax (15%) ETB 19.50
Total ETB 149.50
06 Core Module

POS / Sales

Fast checkout with pack or single unit selling. Server-authoritative pricing ensures accurate totals every time.

  • Pack & single unit selling
  • Automatic tax calculation
  • Sales history & details
  • Server-authoritative pricing
07 Core Module

Sales Returns

Process returns directly from sale details. Track return reasons and maintain accurate records.

  • Return from sale detail
  • Return reason tracking
  • Supplier returns
  • Stock adjustment
www.pharma-sys.x10.mx/returns

Return Request

From Sale #SL-001234

Medicine Panadol 500mg
Quantity 2 units
Reason Wrong Item
Refund ETB 10.00
www.pharma-sys.x10.mx/reports

Reports

Sales

ETB 245K

Orders

1,847

Items

12.4K

Sales by Day
08 Core Module

Reports & Exports

Sales, inventory, and expiry reports with CSV export. Know your numbers and plan ahead.

  • Sales reports by date range
  • Inventory valuation
  • Expiry tracking reports
  • CSV export
09 Admin Module

User Management

Create, update, activate, deactivate users. Reset passwords. Built-in safety guards for last-admin protection.

  • CRUD for users (admin only)
  • Activate/deactivate accounts
  • Password reset
  • Last-admin protection
www.pharma-sys.x10.mx/users

Users

Name Role Status Actions

Admin User

admin@pharmasys.com

 Admin Active —

Abebe K.

abebe@pharmasys.com

 Pharmacist Active
www.pharma-sys.x10.mx/settings

Settings

Business Info
Billing Defaults
10 Core Module

Settings

Configure business defaults, tax rates, and system preferences. One-time setup, persistent settings.

  • Business information
  • Tax rate configuration
  • Currency settings
  • Receipt customization
Operations Alerting

Automatic Phone & Email Alerts

Stay informed automatically. PharmaSys runs background checks to notify your team before low stock runs out or batches expire.

Telegram Alert

Live Stock Notification

Live

✦ PharmaSys • Inventory Brief

⚠️ 6 low stock • ⏳ 13 expiring soon

• Amoxicillin 082 — 12/15 packs

• Ibuprofen 010 — 12/15 packs

Action: restock first, rotate old batches.

Security & Access Control

Built with security in mind. Every route protected, every action authorized.

Role-based Routes

Admin, Inventory, Cashier, Pharmacist—each sees only what they need.

UI Visibility Aligned

Frontend shows only authorized actions. Backend validates every request.

Safety Guards

Last-admin protection, self-deletion prevention, and more built-in safeguards.

Role Permissions Matrix
Permission Admin Pharmacist Cashier
User Management — —
Inventory —
POS / Sales
Reports —
Settings — —

What You Get — and Why It Matters

PharmaSys connects the core pharmacy flows already in the app, so your team can register, log in, work faster, and keep control of stock and access without extra tools.

Inventory You Can Trust

Track medicines by batch, expiry, and stock level so your team can catch shortages early and move near-expiry items first.

Why: Better stock visibility reduces losses, shortages, and last-minute buying.

Sales and Purchasing in One Flow

Handle sales, returns, purchase orders, and supplier receiving in one place so daily work stays organized and predictable.

Why: Fewer manual steps mean faster checkout and smoother restocking.

Role-Based Access and Support

Admin, inventory, cashier, and pharmacist roles keep access focused, while support stays available by phone and Telegram.

Why: The right people see the right tools, and help is easy to reach when needed.

Getting Started

1

Register your pharmacy

Create the account that will manage your pharmacy workspace and user access.

2

Log in and set up your team

Use role-based access for admins, inventory staff, cashiers, and pharmacists.

3

Start with support nearby

If you need help during onboarding, reach support by phone or Telegram.

How We Keep It Simple

  • One system for inventory, sales, purchases, reports, and admin work.
  • Register and login are available from the public welcome page.
  • Support stays available by call and Telegram for onboarding questions.

Your result after setup

Operate with cleaner stock control, faster checkout, clearer reporting, and the right access for every role.

Start managing your pharmacy smarter today

Create your account in less than a minute. Log in to start tracking stock, preventing expiry waste, and locking in checkout prices.

Register Workspace Login

Support: 0951708595 • @bilalshemsu • @TensaeAddisu